PRIVACY POLICY

A. Privacy at a glance

 

1. General

The following instructions provide a simple overview of what happens to your personal information when you visit our website.
Personal information is any data with which you could be personally identified. Detailed information on the subject of privacy can be found in our Privacy Policy beneath this text.

2. Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator’s contact details can be found in the website’s required legal notice.

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page). These data are collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyse how you use the site.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the required legal notice if you have further questions about the issue of privacy. You may also, of course, file a complaint with the competent regulatory authorities.

3. Analysis tools and third-party tools

When visiting our website, statistical analyses may be made of your surfing behaviour. This is primarily performed using cookies and analysis programmes. The analysis of your surfing behaviour is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.
You can object to this analysis. We shall inform you about the objection options in this Privacy Policy.

 

 

B. External hosting

 

This website is hosted by an external service provider (Hoster) Personal data collected on this website is stored on the hoster’s servers. This may include, but is not limited to, IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses and other data generated via a website.

The use of the hoster is for the purpose of fulfilling the contract vis-à-vis our potential and existing customers (Article 6 paragraph 1 letter b of the GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Article 6 paragraph 1 letter f of the GDPR).

Our hoster shall only process your data to the extent necessary to fulfil its performance obligations and shall follow our instructions with regard to this data. In order to guarantee processing in accordance with data protection regulations, we have concluded a contract for order processing with our host.

 

 

C. General notices and mandatory information

 

I. THE NAME AND ADDRESS OF THE CONTROLLER

 

The Controller as defined by the European General Data Protection Regulation and other national protection laws of the members and other data protection law regulations is:

Gebrüder Schneider Fensterfabrik GmbH & Co. KG
Rechenberger Straße 7-9
74597 Stimpfach
Germany
Tel.: +49 (0) 7967 / 1 51 – 0
Fax: +49 (0) 7967 / 5 21
Email: vasb@fpuarvqre-snffnqra.qr
Website: www.schneider-fassaden.de

 

 

II. THE NAME AND ADDRESS OF THE DATA PROTECTION OFFICER

 

The controller’s data protection officer is:

Mrs Silvia Knörzer
Email: qngrafpuhgm@fpuarvqre-snffnqra.qr

 

 

III. GENERAL INFORMATION ON THE DATA PROCESSING

 

1. Scope of the processing of personal data

In principle, we collect and use the personal data of our users only to the extent necessary to provide a functional website and our content and services. The processing of personal data of our users shall regularly only be performed after receiving the user’s consent. An exception applies in cases in which the obtaining of prior consent is not possible for factual reasons and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6 paragraph 1 letter a of the EU General Data Protection Regulation (GDPR) shall serve as the legal basis.

For the processing of personal data which is necessary for the fulfilment of a contract, where its party to the contract is the data subject, Article 6 paragraph 1 letter b of the GDPR shall serve as the legal basis. This also applies to processing operations necessary to perform pre-contractual measures.

If the processing of personal data is necessary for the fulfilment of a legal obligation, which our company is subject to, Article 6 paragraph 1 letter c of the GDPR shall serve as the legal basis.

Article 6 paragraph 1 letter d of the GDPR shall serve as the legal basis if the vital interests of the data subject or another natural person make it necessary to process personal data.

If the processing is necessary to safeguard the legitimate interests of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not prevail over the first interest stated, then Article 6 paragraph 1 letter f of the GDPR shall serve as the legal basis for the processing.

3. Deletion of data and storage duration

The personal data of the data subject is deleted or blocked as soon as the purpose of the storage ceases to apply. Storage may also take place if required by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for the conclusion of a contract or fulfilment of a contract.

 

 

IV. PROVISION OF THE WEBSITE AND CREATION OF LOG FILES

 

1. Description and scope of the data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer.

The following data are collected in this process:

• Information about the browser type and the version used
• The user’s operating system
• The user’s Internet Service Provider
• The user’s IP address
• Date and time of the access
• Websites from which the user’s system reaches our website
• Websites that are accessed by the user’s system via our website

This data shall also be stored in the logfiles of our system. There is no storage of this date together with other personal data of the user.

2. Legal basis for the data processing

The legal basis for the temporary storage of the data and the log files is Article 6 paragraph 1 letter f of the GDPR.

3. Purpose of the data processing

The temporary storage of the IP address by the system is necessary to allow a delivery of the website to the user’s computer. The IP address of the user must be stored for the duration of the sitting to this end.

The storage in logfiles is performed to secure the functionality of the website. Moreover, the data serves us in optimising the website and ensuring the security of our IT systems. No evaluation of data for marketing purposes is performed in this connection.

These purposes also include our legitimate interest in data processing in accordance with Article 6 oparagraph 1 letter f of the GDPR.

4. Duration of storage

The data are deleted as soon as they are no longer necessary for the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the relevant session has ended.

If the data are stored in log files, this is the case after 30 days at the latest. Storage extending beyond this is possible. In this case, the IP addresses of the users are deleted or distorted so that it is no longer possible to assign the calling client.

5. Right of appeal and option of removal

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no right of appeal on the part of the user.

 

 

V. USE OF COOKIES

 

1. Description and scope of the data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user visits a website, a cookie may be stored in this way on the user’s operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is reopened.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a switch of webpages.

We also use cookies on our website, which enable an analysis of the users’ surfing behaviour.

The user data collected in this way is made anonymous by means of technical precautions. It is therefore no longer possible to assign the data to the calling user calling up the website. The data is not stored together with other personal data of the users.

When calling up our website, the user is informed about the use of cookies for analysis purposes and his/her consent to the processing of the personal data used in this context is obtained. In this context, reference is also made to this privacy policy.

2. Legal basis for the data processing

The legal basis for the processing of personal data using the cookies that are technically necessary is Article 6 paragraph 1 letter f of the GDPR.

The legal basis for the processing of personal data using cookies for analysis purposes is Article 6 paragraph 1 letter a of the GDPR if the user has given his consent to this.

3. Purpose of the data processing

The analysis cookies are used for the purpose of improving the quality of our website and its contents. Using the analysis cookies we learn how the website is used and can thus constantly optimise our offer. These purposes also include our legitimate interest in the processing of personal data in accordance with Article 6 paragraph 1 letter f of the GDPR.

4. Duration of storage, right of appeal and option of removal

Cookies are stored on the user’s computer and transmitted from it to our website. Therefore you as the user also have complete control over the use of cookies. You can deactivate or restrict the transmission of cookies by making an amendment to the settings in your internet browser. Cookies that have already been stored can be deleted at any time. This can also be performed automatically. If cookies are deactivated for our website it can possibly lead to a situation whereby you cannot use all the functions of the website.

 

 

VI. BORLABS

 

In order to obtain your consent to the storage of certain cookies on your terminal device and to document this in a manner that complies with privacy law, we use the Cookie Consent Manager “Borlabs Cookie”, from the provider Borlabs – Benjamin A. Bornschein, Georg-Wilhelm-Str. 17, 21107 Hamburg, within the scope of our legal obligation in accordance with Article 6 paragraph 1 sentence 1 letter c of the GDPR and thus also our legitimate interest in accordance with Article 6 paragraph 1 letter f of the GDPR. The Borlabs cookie only sets cookies that are technically necessary (borlabs cookie). When our website is accessed, the following data is transmitted to Borlabs Cookie: your consent or revocation of your consent to set cookies, a cookie set by Borlabs cookie in your browser, the cookie runtime and version, domain and path of the WordPress website and the UID. Here the UID is a randomly generated ID and not personal information. Borlabs Cookie does not process any personal data. If you wish to withdraw your consent to the use of certain cookies, simply delete the cookie in your browser. If you re-enter/reload the website, you will once again be requested to provide your cookie consent. Detailed information on the Borlabs Cookie privacy policy can be found here: https://de.borlabs.io/datenschutz/

BORLABS COOKIE
We use the WordPress PlugIn from Borlabs as the Cookie Opt In (https://borlabs.io/borlabs-cookie/) and you can make your settings here.

 

 

VII. WEB ANALYSIS BY GOOGLE ANALYTICS

 

1. Scope of the processing of personal data

We use the “Google Analytics” service on our website, which is provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland, to analyse website usage by users. The service uses “cookies” – text files which are stored on your terminal. The information collected by the cookies will generally be transmitted to a Google server in the United States and stored there.

We have activated the IP anonymisation function on this website. As a result your IP address will be shortened in advance by Google within member states of the European Union or in other contractual states of the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases will the complete IP address be transmitted to a Google server in the United States and abbreviated there. By order of the operator of this website Google will use this information to evaluate your use of the website, to compile reports concerning the website activities and to render additional services linked with the use of the website and the Internet for the website operator. The IP address transmitted from your browser by Google Analytics is not merged with other Google data.

The following data are recorded during your website visit among other things:

• Pages accessed
• Your behaviour on the pages, e.g. length of stay
• Your approximate location (country and city)
• Your IP address (in abbreviated form meaning no clear assignment to you is possible).
• Technical information such as the browser, Internet provider, terminal device and screen resolution
• Source of your visit (i.e. via which website or advertising medium you came to us)

You can obtain additional information on the use of user data by Google Analytics in Google’s privacy policy:
https://support.google.com/analytics/answer/6004245?hl=de

2. Legal basis for the processing of personal data

The legal basis for the processing of the user’s personal data is Article 6 paragraph 1 letter f of the GDPR. If consent has been requested (e.g. consent to the storage of cookies), processing will be performed exclusively on the basis of Article 6 paragraph 1 letter a of the GDPR; consent may be revoked at any time.

We have entered into an agreement with Google for the order processing and fully implement the strict data protection authorities when using Google Analytics.

3. Purpose of the data processing

The processing of the personal data of the users makes it possible for us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its usability. These purposes also include our legitimate interest in the processing of the data in accordance with Article 6 paragraph 1 letter f of the GDPR. By making the IP address anonymous, the interest of users in protection of their personal data is sufficiently taken into account.

4. Duration of storage

User and event-level data stored at Google that is linked to cookies, user IDs (e.g. User ID) or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) is anonymised or deleted after 14 months. Details can be found under the following link:
https://support.google.com/analytics/answer/7667196?hl=de.

5. Right of appeal and option of removal

Cookies are stored on the user’s computer and transmitted from it to our website. Therefore you as the user also have complete control over the use of cookies. You can deactivate or restrict the transmission of cookies by making an amendment to the settings in your internet browser. Cookies that have already been stored can be deleted at any time. This can also be performed automatically. If cookies are deactivated for our website it can possibly lead to a situation whereby you cannot use all the functions of the website.

You can also use a browser plug-in to prevent the information collected by cookies (including your IP address) from being sent to Google Inc. and used by Google Inc. The following link leads you to the corresponding plugin: https://tools.google.com/dlpage/gaoptout?hl=de

 

 

VIII. PLUGINS AND TOOLS

 

A. Google Web Fonts

This site uses so-called web fonts, which are provided by Google, for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into its browser cache to display texts and fonts correctly.

To this end, the browser you use must connect to Google’s servers. In this way Google obtains the information that you have accessed our website via your ID address.
If your browser does not support web fonts, a default font is used by your computer.

More information about Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

We use Google Web Fonts in order to ensure the uniform and attractive presentation of our online offers. This represents a justified interest as defined by Article 6 paragraph 1 letter f of the GDPR.

B. Google Maps

This site uses the map service Google Maps via an API. The provider is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.

In order to guarantee privacy on this website, consent to the activation of Google Maps is provided via a so-called content banner when you enter this website for the first time. A direct connection to Google’s servers is only established if you activate Google Maps yourself (consent in accordance with Art 6 paragraph 1 lit a DSGVO). This prevents your data from being transmitted to Google when you first enter the site.

When Google Maps is activated, your IP address is saved. This is then transmitted to a Google server in the United States and stored there. The provider of this website has no influence on this data transfer following the activation of Google Maps.
Google Maps is used to ensure an attractive presentation of our online offers and to make it easy to find the places we have indicated on the website. This represents a justified interest as defined by Article 6 paragraph 1 letter f of the GDPR. If corresponding consent has been requested (processing will be performed exclusively on the basis of Article 6 paragraph 1 letter a of the GDPR; consent may be revoked at any time.

You can obtain additional information on the use of user data in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

C. YouTube with enhanced privacy

This website incorporates YouTube videos. The operator of the websites is Google Ireland Limited (“Google“), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube videos in the enhanced privacy mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. The transfer of data to YouTube partners is not necessarily excluded by the enhanced privacy mode. In this way YouTube established a connection with the Google DoubleClick network, regardless of whether you are watching a video.

As soon as you start a YouTube video on this website, a connection with the YouTube servers will be established. Here the server will receive the information which of our webpages you have visited. If you are logged into your YouTube account you enable YouTube to directly assign your surfing behaviour to your personal profile. You can prevent this from happening by logging out of your YouTube account.

Furthermore, after starting a video, YouTube can store various cookies on your end device or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can obtain information about visitors to this website. This information is used, among other things, to gather video statistics, improve the user experience and prevent fraud. If necessary, after the start of a YouTube video, further data processing operations may be triggered, over which we have no influence.

We use Youtube in order to ensure the attractive presentation of our online offers. This represents a justified interest as defined by Article 6 paragraph 1 letter f of the GDPR. If corresponding consent has been requested, processing will be performed exclusively on the basis of Article 6 paragraph 1 letter a of the GDPR; consent may be revoked at any time.

You can obtain additional information on the subject of privacy at YouTube in their pricacy policy at: https://policies.google.com/privacy?hl=de.

D. Google reCAPTCHA

We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on our websites. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

The purpose of reCAPTCHA is to check whether the data input on our websites (e.g. in a contact form) is performed by a human being or by an automated programme. To this end reCAPTCHA analyses the behaviour of the website visitor based on various characteristics. This analysis starts automatically as soon as the website visitor enters the website. For analysis purposes, reCAPTCHA evaluates various items of information (e.g. IP address, time spent on the website or mouse movements made by the user). The data collected during the analysis is forwarded to Google.

The reCAPTCHA analyses run completely in the background. Website visitors are not advised that an analysis is taking place.

The data processing is carried out on the basis of Article 6 paragraph 1 letter f of the GDPR. The website operator has a legitimate interest in protecting its web offers from abusive automated spying and from SPAM.

For more information about Google reCAPTCHA and Google’s privacy policy, please see the following links:
https://www.google.com/intl/de/policies/privacy/ and https://www.google.com/recaptcha/intro/android.html.

 

 

IX. OUR SOCIAL MEDIA PRESENCES

 

1. Data processing through social networks

We maintain publicly accessible profiles on social networks (Facebook, Instagram, XING, LinkedIn). Information in detail about the social networks we use can be found below.
You can usually recognise the plugins by the respective social media logos. There are no share buttons available on the page. Merely links to the respective account to call up the page.

Social networks such as Facebook, Instagram etc. can usually comprehensively analyse your user behaviour when you visit their website or a website with integrated social media content (e.g. like buttons or advertising banners). Visiting our social media sites triggers numerous data protection-relevant processing operations. In detail:

If you are logged in to your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may be collected even if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies that are stored on your end device or by recording your IP address.

The data collected in this way enables the operators of social media portals to create user profiles in which your preferences and interests are stored. In this way, interest-based advertising can be displayed both inside and outside the respective social media presence. If you have an account with the relevant social network, the interest-based advertisement can be displayed on all devices on which you are or were logged in.

Please also note that we cannot trace all processing operations on the social media portals. Depending on the provider, further processing may therefore be performed by the operators of the social media portals. Details can be found in the terms of use and privacy regulations of the respective social media portals.

2. Legal basis

Our social media presences are intended to ensure the widest possible coverage on the Internet. This constitutes a justified interest as defined by Article 6 paragraph 1 letter f of the GDPR. The analysis processes initiated by the social networks may be based on different legal bases, which must be specified by the operators of the social networks (e.g. consent as defined by Article 6 paragraph 1 letter a of the GDPR).

3. Purpose of the data processing

We operate a company presence on the social media portals Facebook, Instagram, Xing and LinkedIn to promote our products and services and to communicate with interested parties or customers.

4. Storage period

The data collected directly by us via the social media presence will be deleted from our systems as soon as the purpose for storing them no longer applies, you request us to delete them, revoke your consent to storage or the purpose for storing the data no longer applies. Stored cookies remain in your device until you delete them. Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

We do not have any influence upon the storage duration of your data which the operators of the social networks have stored for their own purposes. For details on this, please contact the social network operators directly (for example, in their privacy policy, see below).

5. Controller and assertion of rights

When you visit one of our social media sites (e.g. Facebook), we, together with the social media platform operator, are responsible for the data processing operations triggered during this visit. In principle you can assert your rights (information, rectification, deletion, limitation of processing, data portability and complaints), both towards us and also towards the operator of the respective social medial portal (e.g. towards Facebook).

Please note that despite the joint responsibility with the social media portal operators, we do not have full influence on the data processing procedures of the social media portals. Our options are largely based on the company policy of the respective provider.

Social networks in detail

A. Facebook

We have a profile on Facebook. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland). According to Facebook, the data collected will also be transferred to the USA and other third countries.

The use of Facebook Plugins is performed on the basis of Article 6 paragraph 1 letter f of the GDPR. The website operator has a legitimate interest in the widest possible visible presence in the social media.

You can adjust your advertising settings independently in your user account. Please click on the following link and log in: https://www.facebook.com/settings?tab=ads.

Details can be found in the Facebook privacy policy:
https://www.facebook.com/about/privacy/.

B. Instagram

We have a profile on Instagram. The supplier is Instagram Inc, 1601 Willow Road, Menlo Park, CA, 94025, USA.

The use of Instagram Plugins is performed on the basis of Article 6 paragraph 1 letter f of the GDPR. The website operator has a legitimate interest in the widest possible visibile presence in the social media.
Details of how they handle your personal information can be found in Instagram’s Privacy Policy: https://help.instagram.com/519522125107875.

C. XING

We have a profile on XING. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

The use of Xing Plugin is performed on the basis of Article 6 paragraph 1 letter f of the GDPR. The website operator has a legitimate interest in the widest possible visibility in the social media.

Details of how they handle your personal information can be found in XING’s Privacy Policy: https://privacy.xing.com/de/datenschutzerklaerung.

D. LinkedIn

We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn is certified under the EU-US Privacy Shield. LinkedIn uses advertising cookies.

If you want to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

The use of the LinkedIn Plugin is performed on the basis of Article 6 paragraph 1 letter f of the GDPR. The website operator has a legitimate interest in the widest possible visibile presence in the social media.

Details of how they handle your personal information can be found in LinkedIn’s Privacy Policy: https://www.linkedin.com/legal/privacy-policy.

 

 

X. ONLINE APPLICATIONS

 

1. Description and scope of the data processing

If you would like to apply online at vdek, we need some personal information about you. Within the scope of the online application, all data collected in the application form will therefore be processed (title, if applicable title, forename, surname, street and house number, postcode and city, country, date of birth, place of birth, email address, telephone/mobile number, period of notice and salary expectations).

In addition, we collect and process the data contained in the annexes (letter of application, CV, certificates, qualifications, etc.).

It is possible that in the course of the applicant selection process you will supplement or update the personal data you have given us.

All data is collected and processed electronically by us for the purpose of handling the application procedure.

When you access our webpages, your web browser automatically transmits technical information to us. This includes, for example, information about the browser you use, information about the operating system, time and date of your visit and, if applicable, reference URL. This information is used exclusively for statistical purposes and to design our website in line with your needs. You remain anonymous as a user. It is not possible for us to merge this data with data from your online application. We do not require any information from you that is not usable according to the General Equal Treatment Act (e.g. race, ethnic origin, religion or belief, age, sexual identity). We also request that you do provide any information on pregnancy, political views, philosophical or religious beliefs or trade union membership. The same applies to content that may violate the rights of third parties (e.g. copyrights, press law or general rights of third parties)

Within our company, we only pass on your personal data to those areas and persons who require this data to fulfil contractual and legal obligations or to implement our legitimate interests.

We may transfer your personal data to companies affiliated with us to the extent that this is permissible within the framework of the purposes and legal foundations set out in item 3.

2. Purposes of the data processing

The personal data collected at the beginning or in the course of the applicant selection process is required,

• in order to identify you as an applicant,
• to correspond with you,
• to decide on the establishment of the employment relationship,
• to fulfil the rights and duties of the interest representation (works council, Equal Opportunities Officer, Representative for the Severely Disabled) by law, collective agreement and works agreements.

3. Legal basis for the data processing

We process your personal data in accordance with the provisions of the European General Data Protection Regulation (EU-GDPR) and the Federal Data Protection Act (BDSG), insofar as this is necessary for the decision to establish an employment relationship with us. The legal basis is Article 88 of the GDPR in conjunction with Section 26 BDSG in its amended version and, if applicable, Article 6 paragraph 1 letter b of the GDPR for the initiation or implementation of contractual relationships.

Furthermore, we may process your personal data if this is necessary to fulfil legal obligations (Article 6 paragraph 1 letter c of the GDPR) or to defend against legal claims made against us. The legal basis here is Article 6 paragraph 1 letter f of the GDPR. The legitimate interest is, for example, a duty of proof in proceedings under the General Equal Treatment Act (AGG). If you provide us with your express consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent in accordance with Article 6 paragraph 1 letter a of the GDPR. Any consent granted can be revoked at any time, with effect for the future.

If there is an employment relationship between you and us, we may, in accordance with Article 88 GDPR in conjunction with Article 26 BDSG-new, further process the personal data already received from you for the purposes of the employment relationship insofar as this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of employee representation arising from a law or a collective wage agreement, works or service agreement (collective agreement).

4. Duration of storage

We store your personal data for as long as this is necessary for the making of the decision on your application. Your personal data or application documents will be deleted a maximum of six months after the end of the application procedure (e.g. the announcement of the rejection decision), unless a longer period of storage is legally required or permitted. In addition, we only store your personal data to the extent required by law or in a specific case to assert, exercise or defend legal claims for the duration of a legal dispute.

In the event that you have consented to a longer period of storage of your personal data, we shall store it in accordance with your declaration of consent. If, following the application procedure, an employment, training or internship relationship arises, your data shall initially continue to be stored, if necessary and permissible, and then transferred to the personnel file.

5. Right of appeal and option of removal

If data is processed on the basis of your consent, you are entitled in accordance with Article 7 GDPR to revoke your consent to the use of your personal data at any time. Please note that the revocation shall only be effective for the future. Processing operations that took place before the revocation are not affected. Please also note that we may need to retain certain data for a certain period of time to comply with legal requirements (see item 3).

Insofar as the processing of your personal data in accordance with Article 6 paragraph 1 letter f of the GDPR is carried out to safeguard legitimate interests, you are entitled in accordance with Article 21 of the GDPR to object to the processing of such data at any time for reasons arising from your particular situation. We then no longer process this personal data unless we can demonstrate compelling reasons for the processing that are worthy of protection. These must outweigh your interests, rights and freedoms, or the processing must serve to assert, exercise or defend legal claims.

 

 

XI. CONTACT FORM AND EMAIL CONTACT

 

1. Description and scope of the data processing

There is a contact form on our website which can be used to contact us by electronic mail. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored.

The following data should be requested in the contact form (*=mandatory fields):

• Company
• Form of address
• Surname, forename*
• Street, no.
• Post code, town/city:
• Country
• Phone number
• Email *
• Subject*
• Your message to us
• Privacy notice *

For the processing of the data, your consent is obtained during the sending process and reference is made to this privacy policy.

Alternatively it is possible to contact us via the email address provided. In this case the personal data of the user that has been transmitted by email is stored.

The data shall not be passed on to third parties in this context. The data shall be used exclusively for the processing of the conversation.

2. Legal basis for the data processing

The legal basis for the processing of the data is Article 6 paragraph 1 letter a of the GDPR if the user has provided his/her consent.

The legal basis for the processing of the data transmitted in the course of sending an email is Article 6 paragraph 1 letter f of the GDPR. If your email contact is intended for the conclusion of a contract, then the additional legal basis for the processing is Article 6 paragraph 1 letter b of the GDPR.

3. Purpose of the data processing

The processing of the personal data from the input mask is solely used by us to process the contact. In the event of a contact by email, this is also the necessary legitimate interest in the processing of the data.

The other personal data processed during the transmission process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data are deleted as soon as they are no longer necessary for the purpose for which they were collected. In the case of the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation then ends if it can be inferred from the circumstances that the matter in question has been finally clarified.

In addition, we archive all incoming and outgoing emails in accordance with the Principles for the Proper Management and Storage of Books, Records and Documents in Electronic Form and for Data Access (GoBD). This also includes messages that you have sent us. Archived emails are automatically deleted after 10 years.

The processing of your data is restricted. From now on, these will only be processed for the purpose of fulfilling legal obligations (Article 6 paragraph 1 letter c of the GDPR).

5. Right of appeal and option of removal

The user has the option at all times to revoke his/her consent to the processing of personal data at any time. If the user contacts us by email, he/she can object to the storage of his/her personal data at any time. In such a case the conversation cannot be continued.

All personal data stored in the course of the contact shall be deleted in this case. Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

 

 

XII. RIGHTS OF THE DATA SUBJECT

 

If your personal data is processed you are a data subject as defined by the GDPR and you are entitled to the following rights vis-à-vis the controller.

1. Right to information

You can request a confirmation from the controller as to whether your personal is processed by us.

If such processing is performed, you can request the following information from the controller:

(1) the purposes for which the personal data is processed
(2) the categories of personal data which are processed;
(3) the recipients or categories of recipients to whom your personal data have been disclosed or are still being disclosed;
(4) the planned duration of the storage of your personal data or, if specific information is not available concerning this, the criteria for determining the storage duration;
(5) the right of rectification or deletion of personal data that concerns you, a right to restriction of processing by the controller or a right to object to such processing;
(6) you have a right of appeal to the supervisory authority;
(7) all available information on the source of the data if the personal data are not collected from the data subject;
(8) the existence of automated decision-making including profiling in accordance with Article 22 paragraph 1 and 4 of the GDPR and, at least in these cases, meaningful information about the logic involved as well as the scope and intended impact of such processing for the data subject.

You have the right to demand information as to whether your personal data is transmitted to a third country or an international organisation. In this context, you may request to be informed of the appropriate guarantees in accordance with Article 46 of the GDPR in connection with the transmission.

2. Right of correction

You have a right to rectification and / or completion vis-à-vis the controller, if the personal data processed that concerns you is incorrect or incomplete. The controller must perform the correction immediately.

3. Right to restriction of the processing

You may request the restriction of the processing of your personal data under the following conditions:

(1) if you contest the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal data;
(2) the processing is illegal and you reject the deletion of your personal data and instead demand the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of the processing, but you need them to assert, exercise or defend yourself against legal claims; or
(4) if you have lodged an objection against the processing in accordance with Article 21 paragraph 1 GDPR and it is not yet certain whether the legitimate reasons of the controller prevail our your reasons.

If the processing of your personal data has been restricted, this data – apart from the storage – may only be used with your consent or for the purposes of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of an important public interest of the European Union or a Member State. If the restriction of the processing has been restricted in accordance with the aforementioned conditions, you shall be notified by the controller before the restriction is lifted.

4. Right to deletion

A) Obligation of deletion

You may demand that the controller delete your personal information without delay, and the controller is required to delete this data immediately if one of the following reasons applies:

(1) Your personal data is no longer necessary for the purposes for which they were collected or were otherwise processed.
(2) You revoke your consent upon which the processing according to Article 6 paragraph 1 letter a or Article 9 paragraph 2 letter a of the GDPR was based and there is no other legal basis for the processing.
(3) You lodge a complaint against the processing according to Article 21 paragraph 1 of the GDPR and there are no overriding reasons for the processing or you lodge an objection against the processing according to Article 21 paragraph 2 of the GDPR.
(4) Your personal data was illegally processed.
(5) The deletion of your personal data is necessary to fulfil a legal obligation in accordance with European Union law or the law of the member states which the controller is subject to.
(6) Your personal data was collected with respect to the services of the information company offered in accordance with Article 8 paragraph 1 GDPR.

Information to third parties

If the controller has made public your personal data and is obliged in accordance with Article 17 paragraph 1 of the GDPR to delete it, then it shall take appropriate measures whilst observing the available technology and the implementation costs, including measures of a technical nature, to inform controllers responsible for the data processing who process the personal data that you as the data subject have demanded that they delete all the links concerning this personal data or of copies or replications of this personal data.

B) Exceptions

The right of deletion does not apply if the processing is necessary.

(1) to exercise the right to freedom of expression and to provide information;
(2) to fulfil a legal obligation which requires processing in accordance with the law of the European Union or of the Member States to which the controller is subject or for the performance of a task of public interest or in the exercise of official authority which has been conferred upon the controller;
(3) for reasons of public interest in the area of public health according to Article 9 paragraph 2 letter h and i as well as Article 9 paragraph 3 of the GDPR;
(4) for archival purposes which are in the public interest, for scientific or historical research purposes or for statistical purposes according to Article 89 paragraph 1 of the GDPR, to the extent that the law referred to in paragraph (a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) to assert, exercise or defend legal claims.

5. Right to information

If you have asserted your right of correction, deletion or restriction of the processing to the controller, the latter is obliged to inform all recipients to whom your personal data was disclosed of this correction, or deletion of the data or the restriction of the processing unless: this proves to be impossible or would entail a disproportionate amount of effort.

You are entitled to the right vis-à-vis the controller to be informed of these recipients.

6. Right to data portability

You are entitled to the right to receive your personal data, which you have provided to the controller, in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance by the controller whom the personal data was provided to, insofar as

(1) the processing is based on consent in accordance with Article 6 paragraph 1 letter a of the GDPR or Article 9 paragraph 2 letter a of the GDPR or on a contract in accordance with Article 6 paragraph 1 letter b of the GDPR and
(2) the processing is performed with the aid of automated procedures.

In exercising this right, you additionally have the right to effect that your personal data are transmitted directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons may not be impaired by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task that is in the public interest or performed in the exercise of official authority that was delegated to the controller.

7. Right to object

You have the right, for reasons that arise from your particular situation, to lodge an objection at any time against the processing of your personal data, which is performed on the basis of Article 6 paragraph 1 letter e or f GDPR; this also applies to profiling based on these provisions.

The controller shall no longer process your personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing serves the assertion, exercising or defence of legal claims.

If your personal data are processed for direct advertising purposes, you have the right to lodge an objection at any time against the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct advertising.

If you object to processing for the purposes of direct advertising, your personal data shall no longer be processed for these purposes.

You have the option in connection with the use of services of the information company – irrespective of Directive 2002/58/EC – of exercising your right of objection by means of automated procedures where technical specifications are used.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the legality of the processing that was performed on the basis of the consent until the revocation is received.

9. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effects for you or significantly affects you in a similar way.

This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and the person responsible,
(2) is authorised by Union or national legislation to which the controller is subject and that legislation provides for appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
(3) takes place with your express consent.

However, these decisions may not be based on special categories of personal data in accordance with Article 9 paragraph 1 of the GDPR, unless Article 9 paragraph 2 letter a or g of the GDPR applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard the rights and freedoms as well as your legitimate interests, which shall include at least the right to obtain the intervention of a person by the controller, to express his/her point of view and to challenge the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to another administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the supposed violation, if you are of the opinion that the processing of your personal data violates the GDPR.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy according to Article 78 of the GDPR.

The competent supervisory authority in matters of data protection law is the Baden-Württemberg Commissioner for Data Protection and Freedom of Information (LfDI BW)

Königstraße 10a
70173 Stuttgart
Germany

or:

Postfach 10 29 32
70025 Stuttgart
Germany
Tel: +49 (0) 711 / 61 55 41 – 0
Fax: +49 (0) 711 / 61 55 41 – 15
Email: cbfgfgryyr@ysqv.ojy.qr